ODISHA POWER GENERATION CORPORATION LIMITED
IB THERMAL POWER STATION
At/P.O:Banharpali,Dist.Jharsuguda, PIN:768234(ODISHA)

Note: Before Submission of bid please ensure proper documentation is made in technical bid and price bid as mentioned in the bid.

Sr.Manager(PSM.)
Head of Warehouse

Tender Specification against NIT No. ITPS(WH/PKM/003/2008-2009.

   We are   consuming different putty and maintenance compounds to cater our need from time to time of ITW make, the approximate value of which may be around  Rs. 20  lakhs   per  annum for maintenance of 2x210 MW Thermal Power Station, which is in  operation  for last ten years. The cost  of items  mentioned  is indicative only  and may vary subject to our requirement

Sealed tenders are invited from bonafide Manufactures, importers and authorized stockiest only to enter into an Annual Rate Contract for supply of various ITW make compounds . The contract period may be extended further depending upon performance at the discretion of the OPGCL. The bidders shall have to submit their offer in two parts, Part-1 (Technical Bid) & Part-2 Price Bid.

Part-1

Bidders shall have to submit their credentials in support of their import license/dealership/ experience, Pan No.  & STCC(Photo  copy) ,TIN no. & financial capability (Solvency Certificate from Bank) along with an EMD amounting Rs.2,000.00 (Rupees two thousand  only) in shape of DD on State Bank of India (Code No. 9510)/Central Bank of India, Ib Thermal Power Station, Banharpali, Jharsuguda in favour of ODISHA Power Generation Corporation Limited payable at ITPS, Banharpali.

Party must submit  their agree ness clearly mentioning that they will minimum stock as decided by M/s OPGC Ltd. from time to time. 

Part-2

It is the Price Bid

A) Which should contain the present Price List & details of other commercial terms including trade discount on the RULING COMPANY PRICE LIST, payment terms, mode of transport etc.

B) Price & discount pattern in case you have to open necessary bearing bank at our store.

The above two bids should be sealed separately super scribing as Technical Bid & Price Bid as the case may be and enclosed in third sealed envelope super scribing " N.I.T No. ITPS(WH)/PKM/003/2008-2009. and Annual Rate Contract for ITW PRODUCTS due on 28.04.2008". Your offer should reach this office on or before 28.04.2008 upto 1.00 PM. Part-I( Technical Bid) shall be opened on same day at 3.00 PM. in presence of either the bidder or their authorized representative. Parties who shall qualify in Technical bid shall be intimated to attend on a future date & venue to keep themselves present in the opening of Price Bid.

The parties are advised to offer separately rate of discount on the Price List in vogue at the time of supply in respect of the following as per format mentioned in clause(2) of the General Instruction.

The authority reserves the right to accept/reject any or all offers and to split up the entire requirement among various bidders without assigning any reasons thereof.

GENERAL INSTRUCTIONS

1. Only manufacturers and their accredited agents/stockiest/ importer/ authorised dealers are entitled to quote. For this they should submit a copy of the latest manufacturer printed price list & attested Photo copy of Dealership Certificate, TIN and PAN No. & STCC along with tender.

2. The price quoted should be firm and delivery F.O.R. Ib Thermal Power Station inclusive of packing, forwarding, transportation and insurance charges except duties & taxes. Rebate/discount if any to be given may also be mentioned. The price offered should be as formatted below.
Base Price(Company Price)
Discount
Packing & Forwarding.
Excise Duty
Rate of Sales Tax /VAT
Transit insurance
Freight through transport upto Jharsuguda Transporter’s godown.
Courier charges per kg. if any for emergency delivery up to Ib Thermal.
Entry Tax .
You have to send your technician to carry out the job at your cost only as and when required within 07 days notice.

The offered terms & conditions, discount etc. should remain valid for a period of one year from the date of issue of Rate Contract. The base rate is subject to variation as per the printed price list published. The price shall be commensurate to the price published for the period. M/s OPGCL may extend the rate contract upto further period of one year at their sole discretion.

3. Actual percentage of Sales Tax/ Excise Duty & Entry Tax leviable and declared to be charged should be distinctly shown along with the price bid. The quoted price should also be clearly indicative of basic price, packing & forwarding, transportation & insurance etc. which should be in terms of percentage of base rate as formatted above otherwise will be loaded as to be decided by Management while comparing & no subsequent request or communication in this regard will be entertained.

4. The tender must accompany photo copy of PAN No., Sales Tax Clearance Certificate, EMD & Dealership Certificate .

5. Buffer stock should be maintained at your end to ensure ready supply of material on receipt of LOI/telephonic instruction as & when required. Order for the part quantity shall be executed.

6. The bidder should be agreeably to our payment terms i.e 100% within 30 days of receipt and acceptance against each consignment on submission of bill.

7. Quality of materials to be supplied should be brand new, free from all flaws, good finish and should be as per technical specification and relevant to IS specification & duly inspected by the inspecting authority. In no case asbestos items to be used in packing of the materials. So polythene packing as per size prescribed by pollution department shall only be used .

8. Batch Certificate from the manufacturer is be submitted with all consignment.

9. The merchantability & fitness of the materials should be guaranteed against any manufacturing defect or bad workmanship for a period of 12 months from the date of use or 18 months from the date of supply whichever is earlier.

10. Offer received late due to postal or courier delay shall not be entertained. The bidder at their interest should ensure delivery of the bid well in advance. For any clarification they may ask in above mentioned phone or mail.

11. The parties must ensure necessary safety regulation of M/s OPGCL.

12. Penalty: If the materials shall not be delivered within stipulated date penalty @0.5% of the value of the material not delivered per week of delay or part thereof subject to maximum5% of total value shall be deducted. In case the material are not supplied as per schedule M/s OPGCL reserves the right to procure from open market and recover the extra expenditure incurred from you. In case where delivery schedule is not adhered to and there are increase in ED and Sales Tax and impose of new duties after scheduled delivery period you shall bear the impact of those levies.

13. Loading: Loading of different factor of commercial terms will be done if the offer is not submitted in line with our tender.

14.Jurisdiction of Court: All or any differences or disputes arising out of or related to this order shall be decided by courts in Jharsuguda only.

Sr.Manager(PSM.)
Head of Warehouse

List of items.